Council of Graduate Students

Proceedings Bibliography Format

• Bibliography and citation formats vary widely across fields; in order to create a Proceedings with a unified appearance, we had to pick a certain style. The following is based on the style sheet of the journal Language.
• Please examine your bibliographies closely to make sure that yours matches the required style in all manners: order of items within an entry and punctuation being the most commonly-missed items.
• Treat the bibliography heading (e.g. "Bibliography", "Reference List", "Works Cited") as an unnumbered major heading. There is no page break before the bibliography.
• Structure of the bibliography:
  • Arrange the entries alphabetically by surnames of authors, with each entry as a separate hanging indented paragraph (use a quarter-inch indent). Do not use a bulleted list for the bibliography.
  • List multiple works by the same author in ascending chronological order. Do not replace subsequent instances of the author's name with three dashes, as some other formats do.
  • Use suffixed letters a, b, c, etc. to distinguish more than one item published by a single author in the same year.
  • If more than one article is cited from one book, list the book as a separate entry under the editor's name, with crossreferences to the book in the entries for each article.
• Each entry should contain the following elements in the order and punctuation given:
  • The list of authors: the first author is written last-name-first, but all other authors are written first-name-first. Author names are separated by commas. When there are three or more authors, there is a comma before the word "and", which is written out (do not use ampersands). Do not use "et al." in the reference list. The list of authors ends with a period.
  • The year of publication, followed by a period.
  • The full title and subtitle of the work (standalone works in italic, others in roman).
  • For a journal article:
    • period after article title
    • Full name of the journal (italic) and volume number
    • period (with no following spaces)
    • inclusive page numbers for the entire article
    • period
  • For an article in a book:
    • period after article title
    • title of the book (italic) followed by a comma
    • "ed. by" [full name(s) of editor(s)], followed by a comma
    • inclusive page numbers, followed by a period
  • For books and monographs
    • comma, followed by the edition (if applicable)
    • comma, followed by the volume or part number (if applicable)
    • comma, followed by the series title (if applicable)
    • period
    • place of publication, colon, publisher, period
• Write out all journal names in bibliographic entries. For example, rather than citing "IJAL", cite "International Journal of American Linguistics".
• Follow the original work's citation of author names. Do not abbreviate first names unless the original work cited the authors that way.
• Use a middle name or initial only if the author normally does so.
• Please contact the editors if you have any questions about how to properly list a work.