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Grad School Info on COVID-19 Match Funding and Time to Degree Extensions

Posted: June 15, 2020

The Graduate School would like to move forward to allocate the distribution of a limited number of semesters of tuition and fee waivers to Graduate Students whose degrees have been delayed due to COVID-19. The Graduate School also wishes to message that Graduate School Policy currently supports flexibility in the extension to degree. For Graduate Students that had planned to graduate in academic year 2020-21, flexibility in this petition request will also be considered for degrees delayed due to lack of access to curricular or research requirements for the degree. As is our usual process, these petitions will be reviewed on a case-by-case basis with a letter of justification, including relevance to COVID, evidence of support from the advisor and endorsement from the Graduate Studies Committee.

The Graduate School would like to move forward to allocate the distribution of a limited number of semesters of tuition and fee waivers to Graduate Students whose degrees have been delayed due to COVID-19. We would like your input on “best” practices for both processing the allocations and, most importantly, expediently narrowing identification of deserving students. We would like to provide this distribution quickly to meet these needs in a timely manner, even though we expect the dialogue on other resources and processes to support these students to continue.

In alignment with consensus of multiple sources, including our Graduate School partners in the Big Ten Academic Alliance (BTAA), the Graduate School would like to allocate the awards based on the number of graduate students present within each college as a College Allocated Fee Match. We envision that Students/Advisors would be the starting point for initiating these allocations. The Graduate School can provide guiding parameters, based on input we receive, to identify students with the most urgent need for assistance. The goal is to minimally delay graduation, especially for students in their final year that will not complete their degrees directly due to COVID-19 in 2020-21 as planned. A template from the Graduate School could be filled out and collected from student/advisors, reviewed and endorsed by the Graduate Studies Committee. The GSC could filter out requests that are not directly due to the COVID-19 semester, delays in return to campus, or in which other funding may be available. Final selection of graduate students to receive these awards could be made by the College’s Associate Deans of Graduate Studies and student names sent to the Graduate School as is done now for CAFs and ENGIE-Axium CTP. The Graduate School would provide final approval after confirmation that the student is in good standing. The selection and review process may vary among the colleges. The Graduate School would administer the awards.

We realize this is only a semester of tuition and fee waiver and would require a partnership with colleges to fund the stipend. We would be amenable, if decided upon by the college, to permit one student to receive two consecutive awards, up to 2 semesters. A tuition and fee waiver is the only funding mechanism the Graduate School can find right now for a rapid response to these student needs considering these difficult budgetary times. As you know, we are over committed on all of our Graduate School fellowships.

Please respond if you have input or foresee problems with implementing this initiative. This method will permit input from key stakeholders: students, faculty advisors, Graduate Studies Committees, and college leadership in order to establish a partnership to help these students complete their degrees with minimal delays.

Alicia

Alicia L. Bertone, DVM, PhD

Vice Provost for Graduate Studies and Dean of the Graduate School ENGIE-Axium Endowed Dean’s Chair
Professor, Veterinary Clinical Sciences
Graduate School Rm 118G, 1961 Tuttle Park Place Columbus, OH 43210
614-247-7413 Office / 614-292-3656 Faxbertone.1@osu.edu gradsch.osu.edu

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In addition to the notice of action submitted to the CGS leadership on Friday June 12, 2020, regarding the allocation of a number of tuition and fee matches for Graduate Student’s with degrees delayed due to COVID, we also wish to message that Graduate School Policy currently supports flexibility in the extension to degree. (See message below for more detail) For Graduate Students that had planned to graduate in academic year 2020-21, flexibility in this petition request will also be considered for degrees delayed due to lack of access to curricular or research requirements for the degree. As is our usual process, these petitions will be reviewed on a case-by-case basis with a letter of justification, including relevance to COVID, evidence of support from the advisor and endorsement from the Graduate Studies Committee.

In accordance with Section 7.7 of the Graduate School Handbook policy, post-candidacy students are permitted to petition for additional time past the expiration deadline of 5-years post-candidacy. If granted, the extension can begin immediately upon the expiration of candidacy. Additional information regarding this procedure may be found here: https://gradsch.osu.edu/handbook/all#7- 7. The Graduate School will continue to offer flexibility and is happy to address any student-specific questions or concerns. Please direct petition inquiries to Tim Watson, Director of Graduation Services, at watson.11@osu.edu.

Alicia

Alicia L. Bertone, DVM, PhD

Vice Provost for Graduate Studies and Dean of the Graduate School ENGIE-Axium Endowed Dean’s Chair
Professor, Veterinary Clinical Sciences
Graduate School Rm 118G, 1961 Tuttle Park Place Columbus, OH 43210
614-247-7413 Office / 614-292-3656 Faxbertone.1@osu.edu gradsch.osu.edu