Creating the Extraordinary Student Experience : Office of Student Life

Oral Presentation Guidelines

Please note that the Hayes Forum is virtual for 2021.  All presentatiosn will be given via zoom webminar and presenters must follow both the Virutal Presentation Guidelines and the General Presentation Guidance.


Virtual Presentation Guidelines

  • Presenters will be panelists in a zoom webinar format.
  • Students will have their cameras and microphones off during other students’ presentations.
  • Students will be permitted to share their screen for their presentation.
  • Students are expected to remain on the webinar during all presentations.
  • Students are encouraged to practice their presentation in a virtual setting.
  • We recommend that you practice using your own Carmen Zoom meeting room.

General Presentation Guidance

  1. You must be the sole author of your oral presentation, though the research may have been conducted collaboratively. 
  2. Your presentations should include the following information: (a) Purpose of the study/piece; (b) Research method; (c) Findings or Predicted Findings; and (d) Implications. These categories may need to be adjusted to fit your particular research area and the scholarly traditions of your field. For example, you may need to be explicit about the theoretical perspective underlying your research or the data analysis methods you employed.
  3. Oral presentation will be evaluated in the academic area you select from the 10 oral academic areas. In determining the area in which you will submit your abstract, the primary factor to consider is the subject matter addressed by your research, not necessarily your area of enrollment. For example, an oral presentation from a graduate student in Comparative Studies might be evaluated within Arts, Social and Behavioral Science, or Mathematical and Physical Sciences rather than in Humanities.
  4. Students may only submit a proposal to one academic area. Students may only submit one proposal per year. 
  5. Students' work will be evaluated by professionals from the general academic area, so proposals need to be understood by those in a fairly broad range of related fields. This ability to explain complex material in a clear and convincing way is part of the judges' consideration. Remember judges signed up for generic academic areas. Therefore, your judges may not be experts in your area of expertise. Please remember to speak to a broad audience when presenting.
  6. Oral Presentations are 12 minutes long for formal presentation, 5 minutes for questions and answers, and 3 minutes for set up/presenter change. It is okay if the presentations end earlier than the allotted 17 minutes; however, presentations must not go beyond the allotted 17 minutes. Proctors will be on hand to assist each subject area.
  7. PowerPoint or other presentation format is permissible. 
  8. For oral presentations, the online application (including the submission of an abstract) must be submitted by a date that will be published annually on the Hayes Forum site during the autumn semester. The file format of the abstract must be a PDF. We cannot accept abstracts submitted in any other way.
  9. The recommended ratio format is 16:9. (This applies to the in person format).  Please test your presentation via screen share prior to the day of the Hayes Forum.


Performance as part of Presentation with Q&A

Applicants who intend to make a performance in the presentation period (such as a dance, theatrical demonstration, etc.) are eligible to participate in both oral and poster presentations. Applicants selected to participate in the forum will be contacted with details about performances.


Dress Code

There is no official dress code for the Hayes Forum; Please dress to best represent yourself and your work.