Creating the Extraordinary Student Experience : Office of Student Life

Poster Presentation Guidelines

Please note that for 2021 the poster presentation will be virtual.  Poster presenters must follow both the Virtual Poster Guidelines and the General Poster Session Guidance   Please note that your digital poster of techonological choice should include the same amount of information you would have been able to include in a physical poster as articulated in point 2 under General Poster Session Guidance.

Virtual Poster Guidelines:

  • All posters must be one page (one slide)
  • The poster should be designed to follow the proportion of a computer screen (16: 9) and allow for good quality graphics when zooming on specific sections of the poster. The recommended size is 24 inches tall (60 cm) by 42 inches wide (105 cm).
  • You can create your digital poster (with a Mac or a PC) using PowerPoint, Adobe Illustrator, Canva, or any other appropriate program. 
  • The file should be saved as a PDF and its size should not exceed 5MB. 
  • Include the title of your presentation and name in a headline strip, at the top of your poster.
  • You will use your digital poster (PDF), manually zooming in and moving through the different sections of the poster. This will require preparation and practice to make sure that you are not wasting presentation time. 
  • We recommend you practice using your own Carmen Zoom meeting room.
  • Participants will be provided a BuckeyeBox upload link for their poster via email by April 2, 2021.
  • Participants must upload their posters in PDF format via the BuckeyeBox link by April 6, 2021 at 5:00 PM.
  • All participants must use this naming format: LastName_FirstName_PAA.pdf.  Here is an example: Buckeye_Brutus_EHE.pdf
  • Poster Area Abbreviations (PAA) are as follows:
    • Biological Sciences – BioSci
    • Education and Human Ecology – EHE
    • Engineering – ENG
    • Food, Agricultural, and Environmental Sciences – FAES
    • Health Sciences – Health
    • Math and Physical Sciences – MAPS
    • Social and Behavior Sciences – SBS

There are many online resources you may consult in crafting your electronic poster.  Many of the same recommendations for physical posters apply in the electronic space including limiting the amount of text, using effective and clear images and figures, and clearly outlining aspects of the research project.  Below are some online resource but note there may be others more suited to your particular research.  *Please remember this is an interdisciplinary conference and the judges will NOT be experts in your particular research area.

Examples of online resources:

General Poster Session Guidance

  1. You must be the sole designer of your poster, though the research may have been conducted collaboratively. (Other contributors to the poster, such as advisors, may be thanked within the design of the poster.)
  2. Poster presentation boards will be 3 feet high and 4 feet wide. Posters should not exceed these measurements.
  3. You should include the following information in the poster: (a) Purpose of the study/piece; (b) Research method; (c) Findings or Predicted Findings; and (d) Implications. These categories may need to be adjusted to fit your particular research area and the scholarly traditions of your field. For example, you may need to be explicit about the theoretical perspective underlying your research or the data analysis methods you employed.
  4. Posters will be evaluated based on the quality of the design and the research. This includes the purpose of the research, the research design and procedure, the theoretical and/or practical significance of the findings, the conclusions, and any other content.
  5. Posters will be evaluated in the poster divisions. Divisions are being determined by the Hayes committee. In determining the area in which you will submit your abstract, the primary factor to consider is the subject matter addressed by your research, not necessarily your area of enrollment. 
  6. Students' work will be evaluated by professionals from the general academic area, so proposals need to be understood by those in a fairly broad range of related fields. This ability to explain complex material in a clear and convincing way is part of the judges' consideration.
  7. All winners of the poster competition may be asked to put their poster on display.
  8. Remember judges signed up for generic academic areas. Therefore, your judges may not be experts in your area of expertise. Please remember to speak to a broad audience when presenting.
  9. Presenters are given 8 minutes to present: 5 minutes for formal presentation, 3 minutes for questions and answers.  It is okay if the presentations end earlier than the allotted 8 minutes; however presentations must not go beyond 8 minutes. Proctors will be on hand to assist.
  10. The online application must be submitted by January 15. The file format must be a PDF File (.pdf) . We cannot accept applications submitted in any other way.

Performance as part of Presentation with Q & A

Applicants who intend to make a performance in the presentation period (such as a dance, theatrical demonstration, etc.) are eligible to participate in both oral and poster presentations. Applicants selected to participate in the forum will be contacted with details about performances.

Dress Code

There is no official dress code for the Hayes Forum; Please dress to best represent yourself and your work.