Council of Graduate Students

at The Ohio State University

Run for Officer

Nominations for the 2023 - 2024 officer positions are open from Friday, February 3rd, 2023 at 3:30pm through Friday, February 24th at 11:59pm.

Apply Here! - https://cgs.osu.edu/secure/people/apply/officer.aspx

 

Before you apply ......

  • Any graduate student who is eligible to serve in the Council of Graduate Students (as outlined by the governing documents) is eligible to run for office, regardless of current membership in CGS (in other words, you do not need to be a current member or former member of CGS in order to run).
  • No student may run for more than one position in a single election.
  • To nominate yourself, please fill out an officer application. To nominate a fellow graduate student, please send the name and email address of the nominee to the current Vice President, Katie Conner.280 and Secretary, Nathan Grizenko.1. All nominations must be made or received no later than 11:59PM on February 24th, 2023  through either the web-based application form or in writing via email or at the CGS office.

 

Applying for Officerships ......

Elected officer positions that should apply through this form include President, Vice President, Secretary, and Treasurer.

You may find the application to apply here: https://cgs.osu.edu/secure/people/apply/officer.aspx   

For your qualification documents please upload any supporting documents you would like the delegate body to see with your application (e.g., cover letter, cv, resume, letter of recommendation). A resume or CV and a cover letter are highly recommended. A maximum of 5 single-sided pages will be allowed. Any documents greater than 5 pages will be cut off at the fifth page manually when the delegate packet for the elections meeting is assembled. There will be no exceptions to this policy. All supporting documents must be compiled into one PDF file. 

We also (strongly) encourage you to submit your profile photo and a short biography which will be used on the website for those individuals who are elected.

 

The following are, in brief, the job duties for each elected officership. 

President:

  • Presides over all meetings of the Council and implementing all decisions of the Council.
  • Selects the time and place of all regular and special meetings of the Council.
  • Manages the office associate and ensures Council compliance with Council, University State, and Federal fiscal and personnel policies.
  • Serves as the liaison between CGS and the Graduate School, University administration, and the Ohio State Board of Trustees.
  • Serves externally as an ex-officio member of the Graduate Council, the University Senate and its Steering Committee, and the Council on Student Affairs.
  • Fulfills other duties as directed by the Council and the Executive Committee.
  • *** This Officership is a .5 FTE GAship through the Office of Student Life

Vice President:

  • Coordinating the Edward F. Hayes Graduate Research Forum.
  • Representing the Council of Graduate Students in the planning of orientation and welcome week-related activities and events.
  • In the absence of the President, or if the President is temporarily unable to fulfill their duties, the Vice President  shall serve in the President's place.
  • Chairs the Organization and Elections Committee and is responsible for ensuring that all delegate and committee positions are filled.
  • Is responsible for ensuring that CGS committee and member records are properly maintained.
  • Shall serve as a liaison between CGS and other student organizations.
  • The Vice President shall fulfill other duties as directed by the Council, the Executive Committee, and the President.
  • *** This Officership is a .5 FTE GAship through the Office of Student Life  

Secretary:

  • Keeping the minutes of the meetings of the Council and its Executive Committee, for maintaining records, and for conducting correspondence. 
  • Maintaining attendance records and determining quorum at Council meetings.
  • Presiding over meetings of the Council in the absence of the President and Vice President.
  • Maintaining a record of all legislation that has been passed throughout the academic year, and that this record is formally passed to the next incumbent Executive Board.
  • Ensuring that all governing documents (Constitution, Bylaws, and Standing Rules) are updated at the end of every semester of all legislative amendments. 
  • The Secretary shall fulfill other duties as directed by the Council, the Executive Committee, and the President.

Treasurer:

  • Creating an annual operating budget for the Council.
  • Keeping an accurate record of the Council's finances.
  • Approving all the Council's expenditures.
  • Reporting on the Council's expenditures during delegate meetings.
  • Formulating an annual report of the Council's expenditures at the end of the budget year.
  • Chair of the Edward J. Ray Travel Award committee.
  • Serving as an ex officio voting member of the Council on Student Affairs.
  • Serving as an ex officio voting member of the Council on Student Affairs Allocations Subcommittee.