Council of Graduate Students

at The Ohio State University

Information for Presenters

This page contains general presentation information relevant to all presenters at the Hayes Forum regardless of subject area, Graduate or Postdoctoral status, or presentation type. 

For more specific information on Poster Presentation Rules and Guidelines, please see here

For more specific information on Oral/Paper Presentation Rules and Guidelines, please see here

Timing of Presentations, Order of Presentations

Poster presentation order will be determined by randomly assigned number during the poster session time. Numbers will be received on the day of the forum at poster presenter check-in. Oral presentations will be done alphabetically by presenter's last name. A rough schedule will be posted here in the coming months. Please check back. 

Dress Code

The Hayes Forum does not have an official/mandated dress code. We understand, acknowledge, and honor that every field has different traditions and shared norms for what constitutes "professional" dress, and that each individual presenter has additional cultural, experiential, and personal preferences to feel comfortable and "professional" during presentations. Judges have been instructed that personal grooming and appearance choices are not to be considered or allowed to influence day-of evaluations at the forum. We ask and encourage that you dress in a way that makes you feel confident and able to put your best presentation foot forward! If you have concerns about securing clothing for this event, we suggest looking into or reaching out to Career Closet through Buckeye Careers in the Office of Student Life


Unfortunately, the Hayes Forum does not have the ability to provide or cover parking costs for the presenters of the Hayes Forum. The entirety of the Hayes Forum takes place in Ohio Union. The nearest parking garages to the Union are Ohio Union North and Ohio Union South. For a comprehensive parking map for Ohio State's campus, please see here and for more general information on additional parking options, cost, and availability see here.

Accesibility Requirements for All Presentors/Presentations

To ensure access for those attending the Hayes Forum (whether judging, presenting, or as an audience member), please provide either 3-5 paper copies of your presentation transcript OR a QR code/link to your transcript. Additionally, if you have visuals of any kind (e.g. PowerPoint slides, charts, graphs, tables, images, etc.) throughout your presentation, describe them in detail. If you need help obtaining copies of your transcript, or have questions about what this entails, please contact the Hayes Forum Organizing Committee at as soon as possible and no later than February 23, 2024.

Accesibility Accomodations:  

If you have any accessibility accommodation needs and/or requests, even if you have indicated so elsewhere previously, please notify us by emailing the Hayes Forum Organizing Committee at as soon as possible and no later than the end of the day on February 23rd, 2024, so that we can best work to accommodate your needs.

Hayes Forum Schedule

The schedule for the 2024 Hayes Forum has not yet been officially set. Please check back soon for a rough estimated schedule for the day of schedule of events. 

If you have further questions, concerns, or need clarification on any of the above, please email Hayes Organizing Chair Katie Conner at